Optimizing Video Conferencing: Hosting Meetings in Google Meet

Google Meet enables scheduling video calls via participants’ links or Google Calendar and allows immediate call initiation.

a) How do I schedule a video call in Google Meet ?

1. First, click the New Meeting button.

2. Then, click “Create a meeting for later” in the menu.

3. After that, a dialog box will appear, offering you the copy link. Click the copy icon.

4. Next, paste the link into an email or messaging service and save it for later access, either by writing it down or creating a Google Doc to invite others to a meeting.

5. Finally, click the X to close it.

b) How do I use Google Calendar to plan a meeting ?

1. First, click the New Meeting button.

2. Then, select Schedule in Google Calendar from the menu.

3. After that, navigate to Google Calendar and create an event with the Google Meet link already present.

4. Then, click on the “Add Guest” field and enter their email address.

5. Next, click Save.

6. Then, click Send to send the email invitation.

7. Finally, the event will be saved to your calendar, and you can access it by clicking the “Join with Google Meet” button before the meeting.

c) How do I instantly start a video call in Google Meet ?

1. First, click the New Meeting button.

2. Then, select Start Instant Meeting from the menu.

3. If you’ve never used Google Meet before, you may see pop-ups. Click Allow to approve the use of your microphone, camera, and notifications.

4. To join a meeting, select the desired settings, including the option to turn on or off your microphone and camera.

5. After that, you can adjust their web browser’s background to hide content, reducing distraction during video calls. To access more options, click the three-dot icon.

6. Next, click “Apply Visual Effects” to blur the background, add a new one, or apply style filters.

7. Then, click “Join Now” to enter the meeting.

8. Instant meetings feature a dialog box where joining information can be copied or people added to the meeting.

9. After that, tap on the “enter name or email” field to enter their email address.

10. Then, click on the “Send Email” button.

11. The host has the ability to grant or deny video chat access to attendees, with the option to admit or deny entry to all, but rejecting individuals will not be allowed to join the chat.

d) How do I use the video tile function in Google Meet ?

1. Upon joining the video call, you can initiate the meeting by displaying a tile for your video and tiles for other participants on the screen.

2. Then, hover over a video tile to pin it to your home screen, which is useful for group calls where only one person is present. Unpin it to view the other person’s screen during the call.

3. To mute someone’s voice, click their microphone icon, which disables their voice. The person must unmute their device to regain audio.

4. To remove a person from a meeting, use a circle with a minus icon, but note that this action cannot be undone and they will not be able to rejoin.

e) How do I use the right-hand side of the toolbar in Google Meet ?

1. To invite more people to a meeting or view the current call participants, simply click the Show everyone icon.

2. To send more invitations, click “Add people“, and you’ll see the people in the call.

3. To view only yourself in a call, click the pin icon next to your name, and then unpin it by clicking it again.

4. To send a message to all call participants, click the Chat tab, enter your message in the bottom field, click the arrow button, view your calls, and click the X to close the panel.

f) How do I use the “More Options” menu in Google Meet ?

1. To access more advanced options, click the three-dot icon in the bottom toolbar.

2. Select Change Layout in the pop-up menu to enhance meeting visibility. Review the dialog box, select the best option, and click the X to close.

3. To maximize desktop screen space in Google Meet, choose “Full Screen” from the “More Options” menu. Change or set the background using “Apply visual effects“.

4. To adjust audio and video settings, navigate to the More Options menu and select Settings. Test the speakers and click the X to close the settings.