Google Workspace: Common Questions and Answers, Part 3

a) How does Google keep my information secure and prevent unauthorized access to my data ?

Google Workspace is a cloud security solution that uses technology, scale, and agility to protect cloud systems from threats. Its vast network of data centers and dedicated security professionals ensure user data protection. Internal access is strictly monitored, with a small group of employees subject to authentication and activity scanning.

b) Does Google Workspace meet my compliance requirements ?

Google Workspace is designed with strict privacy and security standards, ensuring clients meet compliance and regulatory requirements. Google provides strong contractual commitments and undergoes multiple independent third-party audits to ensure data ownership, use, security, transparency, and accountability. Many Google Workspace services are HIPAA-compliant, and the use of Google Workspace for education must comply with relevant laws and regulations.

c) Can I replace my current software with Google Workspace?

Many customers have switched to Google Workspace for creating various file types, including text documents, spreadsheets, and presentations. This platform allows real-time collaboration and cloud storage, runs across devices, and doesn’t require installation like traditional desktop applications. Google Workspace is compatible with files created by other programs, like Microsoft Office.

d) Will Google encrypt my data ?

Google encrypts data without customer action, using different encryption keys and the 128-bit or stronger Advanced Encryption Standard (AES). They also encrypt core Google Workspace data “in transit” between customers and Google using HTTPS with forward secrecy. This encryption occurs as it is written to disk and requires no action from the customer.

e) What are the differences between the various editions of Google Workspace ?

Google Workspace offers three editions for businesses with 300 or fewer users: Business Starter, Business Standard, and Business Plus, while enterprises with more than 300 users should consider their enterprise products.