Email Message Management with Rules: A Comprehensive Guide

Rules enable automatic email movement, flagging, replying, playing sounds, moving messages to folders, and displaying new item alerts. The most common rule is to move senders or items with specific subject lines to another folder, directly based on received messages.

a) How to use rules to manage email messages ?

1. First, right-click a message in your inbox or other email folder and select Rules.

2. Then, select the option to create rules based on senders and recipients in Outlook. To see more options, select Create Rule.

3. In the Create Rule dialog box, select one or more of the first three check boxes.

4. To move messages to a specific folder, select the desired folder in the “Do the following” section, check the “Move items to folder” box, and then select the folder from the pop-up “Select Folder” dialog box. Then click OK.

5. Finally, click OK to save your rule.

Note: To execute the rule on the received messages, click the checkbox in the pop-up confirmation dialog box and click OK.