Email Management Mastery: A Comprehensive Guide for Gmail Users

Email usage can lead to a cluttered inbox, making it crucial to keep it organized. To tackle this issue, delete unwanted messages, archive them, or add labels based on their categories. This will ensure you can easily find your messages when needed.

a) How do I delete a message in Gmail?

1. First, click the Delete button while viewing the message.

Note: To delete a message from a conversation, click the drop-down arrow in the upper-right corner of the message and select Delete this message.

b) How do I deal with spam in Gmail?

1. Spam emails are often automatically sent to your spam folder, but some can bypass Gmail’s filters. To prevent future filtering, it’s better to report spam messages as spam rather than delete them by clicking the “Report Spam” button.

Note: The Junk Email folder automatically deletes messages after 30 days, eliminating the need for manual deletion.

c) How do I archive a message in Gmail?

1. First, click the archive button while viewing a message.

d) How do I view my archieved messages in Gmail?

1. First, click the More drop-down arrow and select All Mail in the left menu pane.

2. Finally, it will display all your emails, including archived emails and those in your inbox.

e) How do I manage multiple messages in Gmail?

1. To delete, archive, or report spam, select multiple messages in your inbox by placing a checkmark next to each message and clicking the desired button. You can also click the checkmark at the top to select all visible messages.

f) How do I apply a label to a message in Gmail?

1. First, click the Labels button. To access a list of labels in a message while viewing the message.

2. Then, place a checkmark next to all required tags and click Apply.

3. Finally, the label next to the subject of a message will be visible when you view your inbox.

g) How do I create a new label in Gmail?

1. First, click the “Label” button and then select “Create New” while viewing the message.

2. After that, enter the desired label name and click “Create” to create a new label for a message.

h) How do I view labeled messages in Gmail?

1. First, click the name of the label you want to view in the left menu pane.

2. Then, Gmail now displays messages with the selected label, with the selected tag name appearing in the search bar.

3. Finally, click “Inbox” in the left menu pane to view all your messages again.

Note: To view hidden tabs, click the “More” drop-down arrow and “Manage labels” to control which tags are visible and which are hidden.

i) How do I choose a label color in Gmail?

1. First, find the label you want to change on the left menu pane.

2. Then, click the More button to the right of the label name.

3. After that, select the desired color from the menu.

4. Finally, the label will update to reflect the new color.

j) How do I create a filter in Gmail?

1. First, open it and ensure it is similar to the one you want to filter.

2. Then, click the “More Actions” button and select “Filter messages like these“.

3. Next, enter search criteria in the box, which may already be filled in based on the email. Edit the criteria if needed. In this example, only Twitter messages are searched. Click Create Filter with this search.

4. After that, tick the desired action and choose the label from the drop-down menu to apply a label.

5. To apply the filter to existing messages matching the criteria, click the check mark next to “Also apply filter to matching conversations“.

6. Finally, click “Create Filter” to apply the Twitter label to all new and existing messages received from Twitter.

k) How do I edit or delete filters in Gmail?

1. First, click on the gear icon and then select “Settings” in the upper right corner of the page.

2. Finally, click “Filters & Blocked Addresses” at the top of the screen to view the current active filters and edit or delete desired filters.

l) How do I search for a message in Gmail?

1. First, enter some search terms into the Gmail search box at the top of the page.

2. Finally, the search results will be sent to your inbox, and you can either read the email or conduct another search.

Note: If you are still unable to locate your desired information, you can perform an advanced search by clicking on “Show search options“.