Automating Email Responses: A Guide to Autoresponders in cPanel

The cPanel email autoresponders allows users to add or modify autoresponders for their email accounts, enabling automatic replies to all received emails and indicating receipt and response time. It also allows for vacation-related responses and a specific duration for automatic replies.

a) How to add an email autoresponder in cPanel

1. Log into cPanel and navigate to the Email section to select Autoresponders tool or search for the Autoresponders tool in the search bar.

2. Then, click the “Add Autoresponder” button and navigate to “Modify/Add Autoresponders“.

3. After that, select the character set which is UTF-8 and specify the number of hours to wait between responses to the same email address to prevent multiple email responses to the same user.

4. Next, enter your email, select the domain to add the autoresponder to and enter the sender name for outgoing emails, either your or your company’s name.

5. Then, enter a subject for the outgoing email, either the same as the incoming email by adding %subject% or provide a custom subject.

6. Afterwards, enter the email’s body and you may use %from% for the sender’s name, if available, and %email% for the email address. If using HTML in your email body, check the This message contains HTML checkbox.

7. Next, select a start date, end date and time, and choose whether to start immediately or at a specific time to schedule an autoresponder email. You can also choose to stop emails on specific days or never.

8. Finally, click the Create/Modify button to create the autoresponder.

b) How to edit or delete an email autoresponder in cPanel

1. Log into cPanel and navigate to the Email section to select Autoresponders tool or search for the Autoresponders tool in the search bar.

2. Then, navigate to the Current Autoresponders section and click on the edit button to edit your current autoresponder. This will take you to the same interface where you created the autoresponder, allowing you to make changes.

3. To delete an automatic reply, click the corresponding Delete button and confirm the action by clicking the Delete button.